Human Resources Associate

Position Summary: The Human Resources Associate (HR Associate) is a permanent, part-time (25 hours/week) position, reporting to the Human Resources Director, People & Culture (HR Director). The HR Associate is a crucial, multifaceted position that is primarily responsible for full-cycle recruitment, onboarding and offboarding staff, performance management, benefits administration, training and development, and event planning. The HR Associate will possess strong organizational skills, a high level of accuracy, a keen eye for detail, and the ability to prioritize multiple responsibilities effectively. To be successful in this position, a general understanding of HR practices and the ability to handle confidential information with integrity is essential to the credibility, effectiveness, and efficiency of the Human Resources department. 

Position Responsibilities: 

     Recruitment (15%):

• Draft and post job advertisements on various platforms
• Facilitate resume management and user access in the Applicant Tracking System (ATS).
• Screen resumes and applications to identify top candidates.
• Conduct initial phone screens and in-person interviews.
• Coordinate interviews with hiring managers and provide feedback.
• Conduct the offer and negotiation process.
• Conduct reference and background checks.
• Facilitate the onboarding process for new hires.

     Onboarding and Offboarding (15%):

• Facilitate the onboarding process for new hires and offboarding process for departing employees.
• Conduct exit interviews and analyze feedback to improve workplace culture.
• Review processes and make recommendations of improvements, as necessary.

     Performance Management (15%):

• Support the performance review process, including setting timelines, providing training, and ensuring timely completion.
• Assist managers in addressing performance issues and developing improvement plans.
• Support career development, talent management, and succession planning initiatives.
• Assist with the implementation of employee engagement and retention programs.

     Benefits Administration (15%):

• Administer employee benefits programs, including health insurance, retirement plans, and other perks.
• Conduct open enrollment sessions and assist employees with benefits-related questions.
• Ensure compliance with federal and state regulations regarding benefits.

     HR Compliance (10%):

• Assist with maintaining labor law compliance and regulations.
• Prepare and maintain accurate HR records and reports.
• Conduct audits of HR programs and recommend improvements as needed.

     Training and Development (5%):

• Coordinate training sessions and professional development programs.
• Support the implementation of employee development initiatives.
• Identify training needs and develop training materials, as necessary.

     HR Administration (15%):

• Maintain accurate employee records in the HR Information System (HRIS).
• Assist with payroll processing and ensure accuracy, as necessary.
• Assist with the implementation of HR policies, procedures, and standard operating procedures.

     Meeting and Event Planning (5%):

• Plan and coordinate meetings, events, retreats, and other functions.
• Manage logistics, including venue selection, catering, transportation, and equipment setup.
• Prepare agendas and materials for HR-related meetings and events.
• Ensure smooth execution of events and address any issues that arise.
• Organize team-building activities to promote a positive workplace culture.

     Other Duties (5%):

• Support various HR projects as assigned.
• Provide general administrative support to ensure the smooth operation of HR functions.
• Perform other duties as assigned.

Education: 

• Any equivalent combination of training, education, certification, and experience demonstrating the ability to perform the position’s essential functions.
• Any degree in Human Resources or a related field is a plus.
• PHR or SHRM certification is a plus. 

Experience and Skills: 

• At least 1-2 years of experience in a similar Human Resources role.
• Familiar with HR best practices and employment laws.
• Excellent interpersonal, verbal and written communication skills to build and maintain positive relationships with staff and external contacts at all levels.
• Ability to address and resolve employee concerns and issues effectively and know when to escalate matters.
• Detail-oriented with a high level of accuracy in all aspects of the work, including documentation. 
• Ability to work independently with minimal supervision.
• Ability to manage multiple competing priorities with excellent time management skills.
• Strong organizational skills and project management skills
• Maintain confidentiality and handle sensitive employee information appropriately.
• Proficiency with HRIS and other HR-related software.
• Experience in a fast-paced or startup environment.
• Demonstrate a high level of integrity, confidentiality, and discretion in all aspects of the role. 
• Maintain professionalism in handling access rights and managing sensitive information, ensuring that data is used appropriately, securely, and as authorized.
• Ability to make informed, sound decisions across all aspects of the role, including daily responsibilities. 
• Effectively assess situations and know when to escalate matters to management as needed.
• Ability to travel domestically 15% annually to meetings and other Equity Fund events. 

Technical Competencies: 

• Full-Cycle Recruitment and Talent Acquisition 
• Internal/External Communications
• Knowledge of Benefits
• Knowledge of Applicant Tracking Systems (ATS)
• Knowledge of HR Information Systems (HRIS)
• Familiarity with Employment Labor Law Compliance and Regulations
• Meeting and Event Planning  

Location: Remote, DC preferred; open to other East Coast U.S. locations. 

Behavioral Competencies

Universal Competencies for All Staff: Detail key behaviors necessary for each employee to perform effectively across the organization.

•  Accountability: Holds self and others accountable for accomplishing measurable, high-quality, timely, cost-effective results. 
• Collaboration: Builds constructive working relationships with clients/customers/grantees, other work units, community organizations, and others to meet mutual goals and objectives; behaves professionally and supportively when working with individuals from various ethnic, social, and educational backgrounds. 
• Communication: Conveys and receives information and ideas through various media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed appropriately; demonstrates effective written, oral, and listening skills. 
• Commitment to Equity: Has lived experience and systems-level understanding of equity, diversity, and inclusion. Cultivates opportunities through diverse people; respects and relates well to people from varied backgrounds; understand various worldviews and is sensitive to group differences; sees diversity as an opportunity; challenges bias and intolerance. Appreciates and leverages all individuals' capabilities, insights, and ideas. Works effectively with individuals of diverse styles, abilities, and motivations. 
• Teamwork: Participates as an active and contributing team member to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments. 

Competencies for Support Professionals: Detail key behaviors necessary for each employee to perform effectively in their specific role.  

• Adaptability: Adapts workflow to accommodate changes when opportunities have arisen or work priorities shift. Adjusts plans on a quick timeline when needed. Accepts changes as part of the process to meet goals and shows a willingness to engage in tension that might arise. Remains optimistic when changes occur.​ 
• Detail Oriented: Achieves thoroughness and accuracy when accomplishing tasks. Tracks multiple pieces of information at the same time. Ensures the accuracy of work. Is aware of processes and timelines and engages in work promptly. Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks.​ 
• Continuous Learning: Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; using newly gained knowledge and skills on the job and learns through their application. ​ 
• Follow-up: Recognizes actions needed to advance the decision-making process. Gathers further information or reinforces and evaluates a previous action. ​ 
• Personal Planning: Organizes materials to accomplish tasks, sets priorities, determines resources requirements; determines the necessary sequence of activities needed to achieve goals in a complete and timely manner. Shows ability to plan, schedule, and self-direct completion of work.​ 
• Strategic Thinking: Obtains information and identifies key issues and relationships relevant to achieving a long-range goal or vision; commits to a course of action to accomplish a long-range goal or vision after developing alternatives based on logical assumptions, facts, available resources, constraints, and organizational values.​ 

Benefits: Climate and Clean Energy Equity Fund offers a comprehensive benefits package for part-time employees that includes employee assistance program, professional development, remote stipend, caregiver support program, commuter plan, and retirement. All health, dental, and vision life, AD&D, and disability benefits are reserved for full-time employees. We offer paid vacation (20 days), sick (10 days), holidays (10 days), personal (5 days), and full office closure between Christmas and New Years Day. 

Compensation: The hourly rate for this position is $25-$30, based on our DC office location and may vary based on cost of labor in each respective geographical market. Typically, new employees are hired into the middle portion of the range, enabling employee growth in the range over time. Actual placement in the range is based on job-related skills and experience, as evaluated throughout the interview process. Salary offers are made in consideration of our internal equity within the organization and external equity with competitive markets.

Hiring Statement: Climate and Clean Energy Equity Fund is a newly independent 501(c)(3) public charity, committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic and rewarding. Our work environment is safe and open to all applicants, respecting the full spectrum of race, color, religion, sex, gender identity/expression, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working. 

Equal Opportunity Employer Statement: The Equity Fund is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religious creed, national origin, caste, ancestry, citizenship status, age, sex or gender, pregnancy and pregnancy-related conditions (including childbirth, lactation, and related medical conditions such as pregnancy loss and reproductive and sexual health decisions), gender identity or expression (including transgender status), sexual orientation, marital status, status as victim of domestic violence, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law (such as cancer), genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. The Equity Fund is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and all other terms, conditions and privileges of employment. 

Sponsorship: Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, our employees may need to meet certain residency requirements.

Reference and Background Checks: All selected candidates will be expected to align with our key behavioral competencies and organizational values of integrity, trust, and respect, as well as uphold our high-performance culture. Therefore, all selected candidates will consent to reference and background checks as part of the hiring process.

COVID-19 Policy: To maintain the safety and well-being of its employees, the Climate and Clean Energy Equity Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting Human Resources at HR@theequityfund.org. 

To Apply: Submit your resume and cover letter which includes your salary requirement and an overview of your experience relevant to this position to our online portal: HUMAN RESOURCES ASSOCIATE. Once on the portal, scroll down to view the full job announcement. After submitting your resume, you will receive a follow-up email to upload your cover letter.