Summary of Position:

The Equity Fund is seeking a highly organized and detail-oriented Executive Assistant for the Programs Division. The Executive Assistant will report to the VP of Programs and will be a member of The Equity Fund’s Program Division which houses all of The Equity Fund’s grantee-facing programs including Grants and Power Building, Policy Accelerator and Communications Accelerator.

Position Responsibilities:

Program Division Support (60%)

• Provide administrative support to the Programs Team to ensure efficient team operations
• Manage team-wide calendaring and own complex scheduling needs
• Support the VP of Programs, Director of Grants and Power Building and the Director of the Policy Accelerator by performing tasks related to the Team’s systems and processes
• Act as point of contact for internal and external stakeholders for the Program Team and exhibit polite and professional communication via phone, e-mail, and other communications
• Draft, refine and distribute communications, such as memos, emails, invoices, reports and other staff correspondence as appropriate
• Draft and edit documents.
• Maintain electronic filing system and organizational systems for the Programs Team
• Handle logistical aspects for major all-team events such as convenings, board meetings, staff retreats, ensuring seamless execution.
• Make travel arrangements for the VP of Programs, Director of Grants and Power Building and Director of the Policy Accelerator such as booking flights, cars, and hotel or restaurant reservations
• Facilitate the creation of meeting and program materials to ensure smooth operations. 
• Collaborate with the Accounting Team to prepare expense reports, budgets, and bill payments as required.
• Address ad hoc needs of VP of Programs and the Programs Team.

Grantmaking Support (40%)

• Support the c3/c4 grantmaking processes, including but not limited to tracking the status of applications, maintaining accurate grantee contact lists, reviewing applications for completeness, supporting Program Officers during grant review meetings, filing executed grant agreements and reports (interim and final).
• Serve as a primary contact point for grantee organizations by fielding questions, owning the facilitation of document collection, scheduling calls and meetings, and processing data requests, essential interactions and relationship management that directly impacts funding.

 Experience and Skills:

• Minimum two years of relevant experience.
• Demonstrated interest in and commitment to racial justice, democracy, and making change. 
• Excellent written (writing, editing, and proofreading) and oral communication skills.
• Strong organizational skills and attention to detail.
• Excellent time management skills, managing multiple tasks simultaneously and prioritizing effectively.
• Ability to react with appropriate levels of urgency to situations that require quick response or turnaround.
• Ability to exercise discretion, independent judgment, and maintain integrity in handling information and situations.
• Demonstrated knowledge and experience with project management.
• Ability to clearly communicate and collaborate with a team
• Strong writing and editing skills
• Understanding financial reports, including balance sheets, cash flow statements, and income statements, is a plus.
• Some experience in political or community organizing is preferred. 
• Some knowledge of or interest in clean energy and climate subject matter is preferred.
• Ability to travel domestically 10% annually.

 Technical Competencies:

• Administrative Support
• Communications Development and Execution
• Event Management (Scheduling, Logistics, and Execution)
• Knowledge of Database Systems (Salesforce, CRM, QuickBooks, etc.)
• Program Administration and Project Management
• Calendar Management/Travel Management
• Stakeholder Relationship Management
• Systems Thinking

 Behavioral Competencies:

Universal Competencies for All Staff:

Detail key behaviors necessary for each employee to perform effectively across the organization.  

• Accountability: Holds self and others accountable for accomplishing measurable, high-quality, timely, cost-effective results.
• Collaboration: Builds constructive working relationships with clients/customers/grantees, other work units, community organizations, and others to meet mutual goals and objectives; behaves professionally and supportively when working with individuals from various ethnic, social, and educational backgrounds.
• Communication: Conveys and receives information and ideas through various media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed appropriately; demonstrates effective written, oral, and listening skills.
• Commitment to Equity: Has lived experience and systems-level understanding of equity, diversity, and inclusion. Cultivates opportunities through diverse people; respects and relates well to people from varied backgrounds; understand various worldviews and is sensitive to group differences; sees diversity as an opportunity; challenges bias and intolerance. Appreciates and leverages all individuals' capabilities, insights, and ideas. Works effectively with individuals of diverse styles, abilities, and motivations.
• Teamwork: Participates as an active and contributing team member to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments.

Competencies for Support Professionals:

Detail key behaviors necessary for each employee to perform effectively in their specific role.  

• Adaptability: Adapts workflow to accommodate changes when opportunities arise or work priorities shift. Adjusts plans on a quick timeline when needed. Accepts changes as part of the process to meet goals and is willing to engage in tension that might arise. Remain optimistic when changes occur.
• Detail Oriented: Achieves thoroughness and accuracy when accomplishing tasks. Tracks multiple pieces of information at the same time. Ensures the accuracy of work. Is aware of processes and timelines and engages in work promptly. Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks.
• Continuous Learning: Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; using newly gained knowledge and skills on the job and learns through their application. 
• Follow-up: Recognizes actions needed to advance the decision-making process. Gathers further information or reinforces and evaluates a previous step. 
• Personal Planning: Organizes materials to accomplish tasks, sets priorities, determines resource requirements, and determines the sequence of activities needed to achieve goals in a complete and timely manner. Shows ability to plan, schedule, and self-direct completion of work.
• Strategic Thinking: Obtains information and identifies key issues and relationships relevant to solving problems, thinking through solutions, and committing to a course of action to accomplish a goal after developing alternatives based on logical assumptions, facts, available resources, constraints, and organizational values. 

Benefits: Climate and Clean Energy Equity Fund offers a comprehensive benefits package that includes health, dental, and vision insurance for employees and their families. Employees can enroll in a 401K retirement plan that includes a generous employer match. Employees also earn 160 hours of paid vacation time, 10 days of sick leave, 10 holidays, and 5 personal leave annually. 

Compensation:  The salary range for this role is $75,000-90,000. New hires are typically hired into the middle portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges are adjusted based on the cost of labor in each respective geographical market. 

Hiring Statement

Climate and Clean Energy Equity Fund is a newly independent 501(c)(3) public charity, committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic and rewarding. Our work environment is safe and open to all employees, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

COVID-19 Policy

To center the safety and well-being of its employees, the Climate and Clean Energy Equity Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at HR@theequityfund.org.

HOW TO APPLY 

Applicants should email jobs@theequityfund.org and must include a resume and a one-page cover letter focused on your relevant experience INto the needs of this position and include your salary requirement. Email MUST reference “EXECUTIVE ASSISTANT- PROGRAMS” position in the subject line. The position will remain open until filled. No calls, please. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool in the belief that employees from diverse backgrounds are critical to achieving our goals. We strongly encourage applications from persons with diverse backgrounds and experiences.