Data Entry Clerk/representative

Since it was established in 1989, Triad Prefinish has grown from a desk and telephone in a sublet office to a state of the art facility which employs the latest in prefinishing technology. Triad Prefinish is an authorized prefinisher for Cabot, Sherwin Williams, and Duckback. We can also supply a wide variety of sidings, trims and specialty building products.

At Triad Prefinish & Lumber Sales, we can help you find many specialty products that your local building supply or big box stores are either unable or unwilling to source. Whether it is fiberglass columns or juniper paneling or any number of other items, we can help you find what you are looking for.

Job Title: Remote Data Entry Representative

Location: Remote (Work from home)

Job Type: Full-time/Part-time (Flexible hours)

Job Description:

We are seeking a detail-oriented, efficient, and self-motivated Remote Data Entry Representative to join our team. As a Data Entry Representative, you will be responsible for accurately entering, updating, and maintaining data into various systems and databases while ensuring the quality, accuracy, and consistency of the data. This role is ideal for individuals who are highly organized, work well independently, and have excellent attention to detail.

Key Responsibilities:

1. Data Entry & Management:

- Accurately input a large volume of data from various sources (such as scanned documents, emails, or other files) into company databases or data management software.

- Review and verify data for accuracy, ensuring that all entries are correct and consistent.

- Perform data cleaning tasks, identifying and resolving discrepancies or errors in data.

- Update, modify, and maintain existing records as necessary, ensuring that information is up-to-date.

2. Data Validation & Quality Assurance:

- Ensure that all data entered is complete and complies with predefined data entry standards.

- Conduct quality checks on data to ensure it meets company guidelines and industry standards.

- Identify issues in data and report them promptly to supervisors or appropriate departments.

3. File Management:

- Organize and maintain digital files in a structured, accessible format.

- Ensure that files are properly categorized and stored to facilitate easy retrieval.

- Back up data regularly to ensure data preservation and minimize data loss risk.

4. Documentation & Reporting:

- Create reports as requested by supervisors, team leaders, or other departments.

- Compile data into user-friendly formats, such as spreadsheets, word processing documents, or presentations.

- Monitor data input trends and provide feedback for process improvements.

5. Communication & Collaboration:

- Communicate effectively with team members, supervisors, and other departments to clarify data requirements or resolve any issues.

- Respond to emails and messages in a timely and professional manner, providing updates on progress as necessary.

- Participate in virtual meetings or team calls when required to discuss workload, provide feedback, or review performance.

6. Confidentiality & Security:

- Handle sensitive or confidential information with the utmost care and in compliance with company policies and data protection regulations.

- Follow company procedures to secure data, including password protection and file encryption.

- Ensure compliance with internal data entry standards and external regulations (e.g., GDPR, HIPAA) where applicable.

Skills and Qualifications:

- Proven experience in data entry, administrative support, or a similar role is preferred, but not required.

- Excellent typing skills with a high level of accuracy and speed.

- Proficient with Microsoft Office Suite (Excel, Word, Outlook) or equivalent software.

- Strong attention to detail and ability to spot errors or inconsistencies in data.

- Ability to work independently with minimal supervision while maintaining productivity.

- Time management skills and the ability to meet deadlines in a remote working environment.

- Strong written and verbal communication skills.

- Ability to follow standard operating procedures and guidelines with precision.

- Basic understanding of data protection practices and maintaining confidentiality.

- Familiarity with CRM systems, databases, or ERP software is a plus.

Preferred Qualifications:

- Experience working in a remote or virtual team environment.

- Familiarity with tools such as Google Suite (Docs, Sheets) or project management tools like Trello, Asana, or similar.

- Previous experience with data entry in specific industries (such as finance, healthcare, legal, etc.) may be advantageous.

Work Environment:

- This is a remote, work-from-home position, which allows flexibility in terms of location and working hours. However, the role requires that you are available for work during standard business hours or as determined by the needs of the team.

- A reliable internet connection is required to ensure you can complete tasks efficiently and participate in virtual meetings as necessary.

Compensation:

- Competitive pay based on experience and workload.

- Payment may be structured hourly or by project, depending on company policy.

- Opportunities for bonuses based on performance.

Benefits (if applicable):

- Flexible work schedule.

- Paid time off, Medical, Dental, Vision

- Opportunity for advancement within the company.

- Training and development opportunities to improve skills.

- Access to employee wellness programs, depending on company offerings.

How to Apply:

To apply for this role, please submit your updated resume along with a brief cover letter outlining your relevant experience and why you are a good fit for the role.

We look forward to receiving your application and potentially welcoming you to our team!

Company Overview:

Triad Prefinish & Lumber Sales is a fast-growing organization offering a range of products/services to clients. We pride ourselves on fostering a remote-first work culture that supports work-life balance, encourages growth and professional development, and values collaboration and team communication.

Submit resume through the application form