Controller

Job Title: Controller
Supervisor: Chief Financial Officer
Job Status: Full Time / Exempt
Job Hours: 35 hours per week
Location Midtown Manhattan
Compensation: Up to $120K

About Encore: For over 40 years, Encore Community Services has provided care to the elderly of the Clinton, Times Square, and Midtown communities, so that they may live with dignity and decency in a safe and caring environment. Encore provides a comprehensive array of programs for older New Yorkers including supportive and affordable housing, home delivered and sit down meals, case assistance, education, recreation, and friendly visiting. The organization takes a “no wrong door approach” to ensure Seniors are able to access all of their neighborhood and other entitled resources so they may age in place comfortably for as long as possible. Encore is at an exciting inflection point in its development. The organization is working to build off of a rich history to deepen its services and scale the work of giving back to seniors. Encore is keenly aware that the demographics of Older New Yorkers is rapidly evolving. Therefore, Encore must also evolve to ensure the health, mental health, and economic stability of New York’s diverse and vibrant senior community.

About Position: Our dynamic, growing organization seeks an Assistant Controller to join our team in order to execute our daily accounting and financial transactions. Reporting to the Chief Operating Officer, the successful candidate will be a strategic and analytical thinker, a problem solver, and possess a strong attention to detail. The Assistant Controller will perform key transactional and analytical functions supporting the agency. The Assistant Controller will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly, enabling the long-term success of the organization. This includes payroll accounting, review of g/l transactions, reconciliations, analysis, audit support, and maintenance of records. This is a great opportunity for an individual to use their sharp analytical and leadership skills to participate in management initiatives that shape the long-term strategy for a critical mission focused nonprofit.

Benefits: This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. We also offer time and a half pay for worked holidays.

Job Responsibilities:
Accounting & Reporting
• Maintain all aspects of the general ledger (g/l);
• Review all financial transactions and processes - accounts payable and receivable, banking, escrow, credit cards, petty cash, payroll;
• Review all vendor and contractor payments processed by the Finance Associate;
• Oversee the payroll process; ensure costs and liabilities are accurately recorded and classified;
• Enforce all internal and external fiscal policies and procedures;
• Liaise with outside payroll processor to ensure timely filing of quarterly tax returns;
• Record journal entries; review data and system-generated financial statements;
• Respond to external audits – government agencies, workers’ comp., Encore annual;
• Monitor cash receipts and disbursements transactions and balances following Finance Associate entry
• Prepare and record in QB the biweekly and off-cycle payroll journal entries
• Allocate and record payroll processing invoices
• Monitor the accuracy of and reconcile employee payroll deductions
• Reconcile quarterly payroll tax returns (941) with general ledger
• Reconcile tenant escrow transactions
• Record interest and dividend receipts
• Reconcile all bank accounts (view-only access) and petty cash accounts in QB
• Reconcile monthly trial balance
• Reconcile fixed assets, accrued expenses, payroll liabilities on quarterly basis
• Assist Finance Associate with cash receipts and expenses (offsets) data entries as needed
Financial Analysis & Administration
• Extract QB data and reports for analysis
• Address inquiries from vendors, funders, internal and external parties
• Oversee the physical & electronic filing, safekeeping, archival, retrieval of financial documents;
• Coach, mentor and support the fiscal staff
Required Qualifications
• 10 years’ work experience
• Bachelor’s degree in Accounting
• Knowledge of GAAP – Generally Accepted Accounting Principles;
• Demonstrated expertise with QuickBooks Desktop software, Applications without QuickBooks experience will not be considered
• Proficiency in MS Excel
• Excellent written, verbal and computer skills;
• Strong interpersonal skills and ability to work as part of a team;
• Ability to multitask while also meeting deadlines
• Ability to have a flexible work schedule and willingness to jump in and “get the work done,” even if that means working occasionally on weekends, evenings, and some traditional holidays.
Strongly Preferred Qualifications
• Familiarity with payroll concepts, process and terminology
• Direct experience with government contracts and financial reporting
• Experience building detailed line-item budgets for multiple departments and divisions
Encore Community Services is dedicated to creating a diverse, equitable, and inclusive environment where everyone feels valued, respected, and empowered to contribute their best work. We believe that diversity in our team drives innovation, enriches our perspectives, and enhances our ability to serve our communities effectively.

To apply: email your Resume and Cover Letter with Salary requirements to jobs@encorenyc.org In the subject line, please indicate “Controller”

Due to the high volume of applicants, only qualified candidates will be contacted. No phone calls please. Encore Community Services is an equal opportunity employer and does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Reasonable accommodations may be made to enable individuals with disabilities as defined by the ADA to perform the essential functions of the job.